This policy is written to protect the safety of members, volunteers, and the public by defining when and how the club cancels or modifies training sessions due to adverse weather or environmental conditions.
| Condition | Level | Senior Decision | JuniorDecision | Comments |
| Severe Weather Alerts/ Warnings | Red | Cancel | Cancel | |
| Severe Weather Alerts/ Warnings | Amber | Risk Assessment | Cancel | |
| Severe Weather Alerts/ Warnings | Yellow | Risk Assessment | Risk Assessment | |
| Lightening/Electrical Storms | Lightening within 10 miles | Cancel | ||
| High Winds | Sustained Winds >25-20mphOrGusts >40mph | Risk Assessment | Risk Assessment | |
| Ice, Snow | Risk Assessment | Risk Assessment | ||
| Flooding | Risk Assessment | Risk Assessment | ||
| Extreme Heat | >30 ℃ | Risk Assessment | Cancel | Warning regarding weather appropriate kit |
| Extreme Cold | <0 ℃ | Risk Assessment | Move inside | Warning regarding weather appropriate kit |
| Air Quality | Risk Assessment | Risk Assessment | ||
| Visibility | <200m | Risk Assessment | Cancel | |
| Venue/Route Safety Issues | Risk Assessment | Risk Assessment | ||
Primary Decision Makers:
- Seniors: Welfare Officer (Hannah Stewart), Head Coach (Yam Thiru) and Chair (Ian Pickett)
- Juniors: Welfare Officer (Hannah Stewart), Head Coach (Paul O’Mara) and Chair (Ian Pickett)
Decision Timelines:
- Early call: Evening before the session.
- Initial call: by 12 noon on the day of the session.
- Rolling review: Reassess 60 minutes and 30 minutes before start and on arrival – if not already cancelled.
- During the session: if the conditions worsen or hazards arise leaders and coaches to stop and return to base immediately.
How we communicate Cancellations/Changes:
Seniors – communicated by welfare officer or head coach:
Primary Channels: Email and the Whatsapp Broadcast
Secondary Channels: Facebook and Instagram
Juniors – communicated by event director:
Primary Channels: Email (via Coacha Broadcast) and the Whatsapp Parents Group
Secondary Channels: Facebook Juniors Page
Message format:
[DATE] [SENIOR/JUNIOR] [CANCELLATION]
Reason: eg. Amber weather warning
Decision made by: eg. Welfare Officer
Member Responsibilities:
- Check updates on the designated channels before travelling to the sessions
- Wear weather appropriate kit if session goes ahead
- Inform leaders of medical needs (e.g. heat/cold sensitivity, asthma)
