Tyne Bridge Harriers are committed to protecting and respecting your privacy. For any
personal data you provide for the purposes of your membership Tyne Bridge Harriers
is the Data Controller and is responsible for storing and otherwise processing that
data in a fair, lawful, secure and transparent way.
What personal data we hold on you
You may give us information about you by filling in forms at an event or online, or by
corresponding with us by phone, e-mail or otherwise. This includes information you provide
when you register with the Club or participate in discussion boards on our website. The
information you give us may include your name, date of birth, address, e-mail address, phone
number, name of the EA affiliated Clubs with which you are registered and gender (Athletics
Data).
Why we need your personal data
The reason we need your Athletics Data is to be able to administer your membership and
provide the membership services you are signing up to when you register with the club. Our
lawful basis for processing your personal is that we have a contractual obligation to you as a
member to provide the services you are registering for.
Reasons we need to process your data
For training and competition entry
- sharing personal data with club coaches or officials to administer training sessions;
- sharing personal data with club team managers to enter events;
- sharing personal data with leagues, county associations (and county schools’ associations)
and other competition providers for entry in events.
For funding and reporting purposes
- sharing anonymised data with a funding partner if required as condition of grant funding
e.g. Local Authority; - analysing anonymised data to monitor club trends; and
- sending an annual club survey to improve your experience as a club member.
For membership and club management
- processing of membership forms and payments;
- sharing data with committee members to provide information about club activities,
membership renewals or invitation to social events; - club newsletter promoting club activity; and
- publishing of race and competition results.
For marketing and communications - sending information about selling club kit, merchandise or fundraising.
Collecting data of non members
On occasion we may collect personal data from non-members (e.g. such as any non-member
participant who fills in a health disclaimer or form at a taster event). This information will be
stored for 3 months after an event and then destroyed securely. Our lawful basis for
processing data is consent. Therefore, we will also need explicit consent from non-members to
process this data, which we will ask for at the point of collecting it.
The club has the following social media pages: Facebook; X (formerly known as Twitter);
Instagram. All members and non-members are free to join/follow these pages. If you join one
of the Social Media pages, please note that provider of the social media platform(s) have their
own privacy policies and that the club do not accept any responsibility or liability for these
policies. Please check these policies before you submit any personal data on the club social
media pages.
Who we share your personal data with
When you become a member of the Club, you will also automatically be registered as a
member of England Athletics Limited. We will provide England Athletics Limited with your
Athletics Data which they will use to enable access to the MyAthletics portal. England Athletics
Limited will contact you to invite you to sign into and update your MyAthletics portal. You can
set and amend your privacy settings from the MyAthletics portal. If you have any questions
about the continuing privacy of your personal data when it is shared with England Athletics
Limited, please contact: dataprotection@englandathletics.org
The Club does not supply any personal data it holds for this purpose to any other third party.
The Club does not store or transfer your personal data outside of the UK.
How long we hold your personal data
We will hold your personal data on file for as long as you are a member with us. Any updates
required can be handled through the MyAthletics portal or by contacting the club secretary.
Any personal data we hold on you will be securely destroyed after four years of inactivity on
that member’s account, in line with England Athletics Limited’s retention policy. Your data is
not processed for any further purposes other than those detailed in this policy.
Your rights regarding your personal data
As a data subject you may have the right at any time to request access to, rectification or
erasure of your personal data; to restrict or object to certain kinds of processing of your
personal data, including direct marketing; to the portability of your personal data and to
complain to the UK’s data protection supervisory authority, the Information Commissioner’s
Office about the processing of your personal data. As a data subject you are not obliged to
share your personal data with the Club. If you choose not to share your personal data with us
we may not be able to register or administer your membership.
Reviewed by: Hannah Stewart
Last Reviewed: February 2026
Next Review February 2027
